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User Roles and Permissions
User Roles and Permissions

Role and permission structure in Hirex offers a flexible and tailored way to manage access within the platform.

Burak Yılmaz avatar
Written by Burak Yılmaz
Updated over 2 weeks ago

Role and permission structure in Hirex is designed to give organizations more control and flexibility over their hiring processes. By separating HR and hiring teams, and allowing for specific permissions based on roles, departments, and job postings, you can ensure that the right team members have access to the information they need. This setup supports efficient collaboration while maintaining security and privacy across different parts of the hiring process.

The system includes four main roles, each with distinct levels of access and capabilities, making it easy to customize how your team interacts with job postings, candidates, and organizational settings. This structure helps streamline workflows, improve data security, and focus team members on their specific responsibilities.

Role Definitions

  • HR Admin

    • Full access to all features, including organization settings, job postings, and candidate management. Can view sensitive fields.

    • Use Case: Ideal for top-level HR managers who need complete control over the hiring process and overall platform configuration.

  • HR Team Member

    • Access to all aspects of candidate and job management, except organization-wide settings. Can view sensitive fields.

    • Use Case: Suitable for HR team members who manage day-to-day hiring activities but do not need to alter global settings.

  • Hiring Manager

    • Can view and manage all job postings and candidates within their specific department. Can view sensitive fields.

    • Use Case: Best for department heads or team leads who oversee recruitment for their team.

  • Hiring Team Member

    • Can view and manage candidates for job postings they are assigned to.

    • Use Case: Ideal for team members directly involved in specific recruitment processes but not in charge of the whole department's hiring.

Features and Permissions

Feature/Action

HR Admin

HR Team Member

Hiring Manager

Hiring Team Member

Access to All Organization Settings

✅

❌

❌

❌

View All Job Postings

✅

✅

Only in their department

Only assigned postings

View All Candidates

✅

✅

Only in their department

Only assigned postings

Manage Job Postings

✅

✅

Only in their department

Only assigned postings

Manage Candidates

✅

✅

Only in their department

Only assigned postings

Access Reports and Analytics

✅

✅

❌

❌

View Organization Settings

✅

❌

❌

❌

Sensitive Fields

✅

✅

✅

❌

How to Manage Roles:

  1. Adding a New Team Member:

    • Navigate to Settings > User Management.

    • Click Add User and fill in the required details.

    • Select the appropriate role from the dropdown menu.

  2. Updating a Team Member’s Role:

    • Go to Settings > User Management.

    • Find the user you want to update.

    • Click Edit and select the new role.

    • Save the changes to update their access.

  3. Adding Hiring Team Members Job Team:

    • Go to Jobs and select the posting you want to manage.

    • In the Job team section under Job Settings, add or remove Hiring Team Members as needed.

    • Save changes to update access.

    Sensitive Fields

    A sensitive field is any data marked for extra privacy, like salary expectations. When a field is labeled sensitive, only specific users can see it, keeping the information confidential. HrAdmin Users can decide which fields to mark as sensitive to fit their privacy needs.

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